Introduction

The Pro USB Hotel Card System is an innovative solution in the hospitality industry, catering to small-scale, budget-conscious, and chain hotels’ unique needs. At its core, this system is an advanced RFID IC card lock management platform designed to streamline operations and enhance the security and convenience of hotel management.

This article will teach you everything about the Pro USB Hotel Card System, such as installing the software, managing user roles, defining rooms, and precisely setting door locks to improve your hotel’s operational excellence. From initial login to issuing employee cards, our step-by-step instructions ensure operations run smoothly, enhancing security and the guest experience.

The Pro USB Hotel Card System is a comprehensive and integrated solution comprising several key components that provide a seamless, secure, and efficient management of hotel access and room utilities. Each component plays a crucial role, forming the backbone of this advanced hotel management system.

1. Pro USB Hotel Card System Software:
   • The heart of the Pro USB Hotel Card System is its sophisticated software, featuring a user-friendly interface designed for intuitive navigation and ease of use. The software’s primary function is to manage locks and rooms efficiently. It allows hotel staff to program and manage access permissions, monitor usage, and even integrate with other hotel management systems for centralized control over various hotel operations.
2. Pro USB Hotel Key Card Encoder:
   • The encoder is a pivotal component, bridging the software and the electronic key cards. It is used to write data onto the key cards and read information from them. This device ensures that the data transferred is accurate and secure, playing a critical role in maintaining the integrity of the system’s security protocols.
3. Pro USB Hotel Key Card:
   • Key Cards are the access enablers in the Pro USB Hotel Card System. Embedded with RFID technology, these cards communicate with door locks to grant or deny access. They are encrypted for security, ensuring only authorized cards can unlock the corresponding doors.
4. Pro USB Hotel Door Lock:
   • The Door Locks are sophisticated devices installed on each guest room door. They are equipped with sensors to read the encrypted data on the key cards. Upon validating the data, the locks either grant access by unlocking the door or deny access, possibly triggering an alarm.
5. Pro USB Hotel Key Card Switch:
   • The Key Card Switch is an innovative component designed to manage power consumption in guest rooms. It requires a key card to be inserted for the room’s power to be activated. This helps in energy conservation by ensuring that lights and other electrical devices are not left on unnecessarily when the room is unoccupied and adds an extra layer of security.
6. Optional Components:
   • To cater to the diverse needs of different hotel setups, the Pro USB Hotel Card System offers additional components such as Access Control Readers and Elevator Readers. The Access Control Reader can be used for areas that require restricted access, like staff-only areas. In contrast, the Elevator Reader can restrict floor access in the elevator, ensuring guests can only access the floors they are staying on.

In conclusion, the Pro USB Hotel Card System is a modular, flexible solution designed to meet the needs of modern hotels. Its components are thoughtfully designed to create a secure, user-friendly, and efficient environment for guests and hotel staff.

The Pro USB Hotel Card System streamlines hotel operation and management by providing a straightforward, step-by-step process for room addition and door lock setup. Below is a detailed guide covering the essential steps from initial room configuration to door lock management, ensuring a smooth operation for hotel staff.

1. Software Installation

• Pro USB Hotel Card System Software Installation: Install the software on the designated device following the provided instructions.

2. Initial Software Setup

• Login: Open the Pro USB Hotel Card System software and log in using the default operator “Admin” with no password required.
• System Registration: Under the System Maintenance Interface, select the “Registration” option to register the system.

3. Operator Administration

• Create Operator: Navigate to the Operator Administration interface to create and manage operator accounts.
  1. Super vs. Admin: Understand the difference in privileges. The “Super” is a Super Administrator who can modify the privilege list of all operators.
  2. Unique Accounts: Ensure each operator has a unique account name.
  3. Default Passwords: Note that new operators are added without a password by default but can set their own afterward.

4. Room Configuration

• Access Room Definition Interface: Use the Main Window to access the interface dedicated to room configuration by clicking “Create/Manage Guestrooms.”
• Building Setup: Remove the pre-existing building setup by clicking “delete building,” then add your building.
• Batch Room Addition:
  1. Click “add guest room.”
  2. Input the range of floor numbers (e.g., 1-5).
  3. Specify the room range for each floor (e.g., 101-518). This implies 18 rooms per floor in this example.
  4. Adjust or omit specific rooms as per the actual hotel layout.

5. Door Lock Setup

• Access Door Lock Setup Interface: Click “Lock setting” from the Main Interface to access the door lock configuration.
• Issue System Card: Place a new card on the encoder, select “system card,” then “issue card” to issue an authorizing card for the hotel. Record its name (system card).
• Issue Guest Cards:
  1. Click “reception,” then select each room to issue a guest card.
  2. Mark each card with the corresponding room number to avoid confusion.
• Activate Door Locks:
  1. Take the “system card” and all “guest cards” to the respective locks.
  2. Swipe the “system card” once at a lock, then the corresponding “guest card” once.
  3. Repeat for each room, ensuring the correct card is swiped for each lock.
• Finalizing Setup:
  1. After configuring all locks, “check out” each room’s card.
  2. Log out of the “system card” by selecting “erase card.”

6. Staff Card Setup

The Pro USB Hotel Card System incorporates various card types designed to fulfill specific functions and access requirements within a hotel’s operational framework. These cards cater to the diverse needs of hotel staff, ensuring efficiency, security, and optimal management. Here’s a detailed explanation of each card type:

1. Floor Card:
   • Purpose: Grants access to all locks within a specific floor.
   • Use Ideal for staff who must perform duties on a particular floor without unrestricted access to the entire building.
2. Building Card:
   • Purpose: Allows access to all locks within the entire building.
   • Use: Typically used by senior staff or management who require access to multiple floors and areas within the hotel premises.
3. Master Card:
   • Purpose: Serves as a universal key, opening all locks in the hotel’s lock system.
   • Use: Reserved for top-level management and security personnel for emergency access or high-level operational tasks.
4. Emergency Card:
   • Purpose: Provides immediate access to all locks and can trigger locks to remain unlocked.
   • Use: Used in emergencies to ensure quick entry to any room or area. The card can also reset the locks to normal after an emergency.
5. Group Card:
   • Purpose: Grants access to a specific group of locks that are grouped for access control.
   • Use: Useful for staff overseeing specific sections or clusters of rooms, such as in a suite or conference area.
6. Record Card:
   • Purpose: Collects data from locks, such as access logs.
   • Use: Utilized by security or management to review and monitor access patterns, useful in audits or security checks.
7. Lost Card:
   • Purpose: Deactivate a lost card to prevent unauthorized access.
   • Use: If a guest or staff member loses their card, this card can be used to ensure it cannot be used for access, thereby maintaining security integrity.
8. Check-out Card:
   • Purpose: Used by the hotel staff to reset the lock when a guest checks out.
   • Use: Ensures that a room is secure and ready for the next guest and that the previous guest’s access is nullified.

These specialized card types empower hotel staff to manage access control efficiently, maintain high-security standards, and ensure smooth operational workflows. The Pro USB Hotel Card System’s flexibility in offering various card types allows for a tailored approach to access management, aligning with each hotel’s unique requirements and security protocols.

• Access Staff Key Card Interface: Click “staff’s key card” in the Main Window.
• Issue Staff Cards:
  1. Select the required options on the left side of the interface.
  2. Input the relevant information in the fields on the right.
  3. Click “Issue” to issue each Staff Card.

Remember to follow each step carefully and double-check configurations to ensure the system operates smoothly. Regular maintenance checks and updates are also recommended to keep the system functioning optimally.

The Pro USB Hotel Card System user manual and software are essential resources for installing, configuring, and maintaining your hotel card system. They typically provide detailed instructions, troubleshooting tips, and other valuable information. Here’s how you can usually obtain these resources:

• Pro USB Hotel Card System User Manual
• Pro USB Hotel Card System Software Download