How to extend or reprogram the Kaba machine’s expired date for the authorized master key?

To extend or reprogram the expiration date for an authorized master key using a Kaba key encoding system, you’ll need access to the Kaba Front Desk Unit (FDU) device. Here’s a general guide on how to do this:

1. Access the Kaba System: Swipe a GMA-authorized keycard For Contactless 790 and Confidant RFID, and present a valid FDU Authorization Keycard to the external Contactless Encoder. (Note: You cannot use FDA Keycard or PIN to access this Function)
2. Locate the Master Key Settings: Navigate through the system to find the section where you can manage master keys.
   1. Press 6 to select the “Staff Keycard” menu.
   2. Press 5 to select the “Grand Master” menu.
3. Adjust the Expiration Date: Press the right > arrow to allow access to available Time Zones; change the expiration date to the new desired date. Once Time Zones are set, press the enter button. Ensure that the new expiration date complies with your hotel’s security policies and the specific needs of the key holder.
4. Reprogram the Key: After setting the new expiration date, you must reprogram the physical key card. Insert and swipe a blank guest keycard and present the card to the Contactless Encoder (for 790 / Contactless RFID locks).
5. Confirm the Changes: Some systems might allow you to confirm the changes on the screen before finalizing the reprogramming. Ensure that all the details are correct.
6. Test the Key: Before redeploying the master key, test it on a few doors to ensure it works correctly with the new expiration date.
7. Record the Changes: Log the changes in your hotel’s security records, noting the key’s number, the new expiration date, and the person responsible for the changes. Proper documentation is crucial for maintaining security and accountability.
8. Redistribute the Key: Hand the master key back to the authorized holder, informing them of the new expiration date and any other relevant changes.

It’s crucial to handle master keys with the highest security standards, as they provide extensive access throughout the hotel. Always follow your organization’s specific protocols, and if you’re unsure about the process or encounter any issues, consult the Kaba system’s user manual or contact the manufacturer’s customer support for guidance.

For more information about Kaba door lock problems and troubleshooting, please check this article: Kaba Door Lock Troubleshooting: Expert Step by Step Guide.