Issuing a housekeeping authorization key card using the Kaba FDU (Front Desk Unit) involves programming a key card with specific access permissions that allow entry to multiple rooms for cleaning and maintenance. Here’s how you generally do it:
- Turn on the Kaba FDU: Power on the device and ensure it’s operational.
- Insert Staff Card: If required, insert a staff card to access the system. This card is typically reserved for managerial roles or those responsible for issuing new keys.
- Navigate to the Key Issuance Section: Use the device to navigate to the section where you can issue new keys. This might be labeled ‘Issue Key’ or ‘Create Key’.
- Select Key Type: Choose the type of key you want to issue. For housekeeping purposes, you might look for options like ‘Section,’ ‘Floor,’ ‘Group,’ ‘Zone,’ or ‘Area’ key cards. Select the one that best suits your hotel’s organizational structure and the areas the housekeeping staff needs to access.
- Define Access Parameters: Set the parameters defining which doors or areas the key should provide access to. This could involve selecting specific floors, sections, or rooms that housekeeping needs to enter.
- Set Validity and Time Restrictions: Define the validity period of the key card. For a housekeeping key, you might want it to be valid indefinitely or for a specific period. Also, you can set time restrictions, ensuring the key only works during certain hours aligning with housekeeping schedules.
- Encode the Key Card: Insert a blank key card into the Kaba FDU. The device will encode the magnetic strip or RFID chip with the access permissions and restrictions you’ve set.
- Verify Key Card Information: Double-check the information or settings encoded on the card. Some systems allow you to view the settings on the device screen.
- Test the Key Card: Before handing it over to housekeeping, test it on a few doors to ensure it grants access as intended and adheres to the time restrictions set.
- Record and Secure the Key Card Information: Make a secure record of the key card issuance, noting the key card number, the access permissions granted, and the staff member to whom it is issued. Maintain these records in a secure location for future reference and security purposes.
- Handover the Key Card: Provide the key card to the housekeeping supervisor or directly to the staff, ensuring they know the areas they can access and the responsibilities of the key card.
Always follow your hotel’s policies and procedures for key card issuance and ensure that key cards are handled securely to maintain the safety and privacy of your guests. If you encounter any issues or have questions about specific functions, consult the Kaba FDU’s user manual or contact the manufacturer’s customer support for assistance.